Our Planning Process
From our first conversation to the day you return home, we're here to make planning your journey simple, seamless, and stress-free.
Step One: The Consultation Call
Every journey begins with a complimentary 30-minute consultation. We'll get to know you, your travel style, destination ideas, budget, and what matters most for your trip while answering any questions about working with MaCara Travel Co.
Step Two: Planning Fees and Intake
Once you're ready to move forward, we'll collect a one-time, non-refundable planning fee based on the scope and complexity of your trip. You'll also complete our traveler intake form so we can begin designing an itinerary tailored specifically to you.
Step Three: Itinerary Creation & Approval
This is where the magic happens. We'll research destinations, accommodations, transportation, and experiences before presenting a customized itinerary for your review. We'll make any necessary refinements until it feels just right.
Step Four: Reservations & Confirmation
Once you've approved your itinerary, we'll take care of the reservations—from hotels and tours to transportation and more. You'll receive confirmations and payment schedules, so you can relax knowing every detail is handled.
Step Five: Travel Preparation
As your departure approaches, we'll provide everything you need to travel with confidence. From travel documents and packing tips to destination information and final reminders, we'll make sure you're ready for takeoff.
Step Six: Bon Voyage!
It's time to enjoy your adventure! While you're making memories, we're here to support you should any unexpected travel issues arise. When you return home, we'd love to hear about your experience and start dreaming about your next journey together.